Hello APA Members,
Please be advised that vacation accruals over 375 hours will be forfeited on November 1 and May 1, each year. June 30, 2022 was the last date for rollover of any vacation accruals over 375 hours. Additionally, if you terminate your employment for any reason, vacation payouts are capped at 375 hours, even if you have accrued more than that between forfeiture dates.
It is important that you create a record of requests when requesting vacation time in case it is denied. If denial of vacation will cause you to forfeit vacation time during a forfeiture date, it is important to have the records of these requests to request remediation of that issue. From our contract, Article VII, Section C, Subsection 2, page 66:
2. Scheduling of Vacation
Administrators shall request specific dates for the scheduling of their vacations through their Appropriate Administrative Area Supervisor. Vacation allowance shall be scheduled as a vacation leave at such times as will best serve the needs of the University, the unit member and the public interest. Vacation allowance will be scheduled by the Appropriate Administrative Area Supervisor after consultation with the Chief Administrative Officer. The parties shall ensure that vacation allowance is scheduled in order that the unit member may not lose vacation credits. No member of the bargaining unit shall carry vacation leave credit of more than 375 hours (fifty (50) days). All vacation leave credits above the fifty (50) day limit shall be forfeited on May 1 and November 1 each year.
If a bargaining unit member requests vacation leave at least thirty (30) days in advance and the supervisor has not replied in a timely manner or denies the use of vacation time, and such denial would result in the forfeiture of vacation credits, the bargaining unit member may appeal within three working days to the Human Resources Office. The Officer will review the request with the supervisor and the President, when necessary. The President and/or the Human Resources Officer shall take one of the following actions regarding the request for vacation leave: overturn the decision of the supervisor; offer an extension of time to use the vacation leave in order that the employee can use the time without forfeiting vacation credits; or, pay to the unit member the equivalent of the leave that would be forfeited. Such payments cannot be regarded as creditable service or compensation for purposes of retirement.
If you have any questions, please ask your Local Chapter President or local officers, and they can advise you.
APA State-Wide President