The APA contract indicates the bi-annual administrator report is due on or around April 1st.
Bi-Annual Report Instructions
The bi-annual report shall be completed by the administrator and should highlight their accomplishments, challenges, updates, any professional development they are interested in or have completed, and any suggestions for such things as process improvements. After submitting the completed report to their administrative area supervisor for review, the supervisor and administrator should meet soon after to discuss the report. Please note, this meeting may be conducted virtually.
Following the meeting, a copy of the bi-annual report should be submitted to Human Resources via email to firstname.lastname@example.org.
I am pleased to announce that the university is able to limit the furlough program for FY21 to two (2) weeks.
For the first half of FY21, revenues were higher than budgeted last spring and our expenses are within budget. As we had promised when we met with union leadership from both AFSCME and APA, based on this favorable news, we are reducing the total number of furlough weeks.
Thank you to our administrators and the members of these unions for your support.
Mark Quigley, Esq.
Assistant Vice President, Human Resources and Equal Opportunity
The maximum allowable vacation accrual was scheduled to change from 64 days to 50 days (375 hours) on December 31, 2020. In light of the current COVID-19 pandemic and the resulting operational needs, the APA Union and the Board of Higher Education have agreed to extend the deadline for the use of vacation leave over the 375 hour cap to June 30, 2021. There will be a final vacation accrual conversion to sick leave for any overages above the new limit on June 30, 2021. Following this last conversion, employees’ vacation hours over the limit of 375 will be forfeited going forward.
Thank you for your time and attention to this matter.
Holiday greetings to all and best wishes for the season;
As was mentioned at the APA Annual Meeting in November, we have reached several agreements related to contract, remote work, health and safety, and vacation time accrual. We are also almost at the point of offering the APA’s first ELECTRONIC ratification vote. Details are below, but first, please accept the Executive Board’s hearty appreciation for the unprecedented participation in our Annual Meeting. Some Board members commented that we might consider making a habit of hosting a virtual Annual Meeting – as so many members (over 300!) were able to attend. We’ll see – it’ll be really nice to see people in 3-D again, too!
The APA Website contains documents that members should take a few minutes to review. In November, we negotiated Health and Safety guidelines to be considered in the workplace as we continue to experience the effects of the global pandemic. These guidelines (COVID MOA) are in effect while we are dealing with COVID19 and its impact on the workplace and are based on a similar document developed with MSCA.
Our 2017-2020 APA Agreement was missing an appendix that has finally been completed: Appendix K, Position Characteristics. Appendix K is designed to provide insight into the various Union position titles.
We are excited to announce that we have negotiated a new Remote Work Arrangement Policy that addresses remote work situations during the course of the pandemic, but also sets the stage for future opportunities in flexible working conditions. We have been pursuing this kind of policy for our higher education environment for a long time. The Policy has roots in the State of Massachusetts Telework for Commonwealth Employees guidelines and has been embraced – thanks to the astounding work that has been accomplished by our exceptional workforce – during the last nine months of clearly meeting the challenge of keeping our institutions viable during the pandemic. Kudos to all of you!
Our Bylaws require some updating to reflect the latest needs of the organization. The Bylaws, with changes highlighted in the text for your review, is being emailed to you. If you have comments about the content of the changes, please funnel questions up to the Board through your local chapter president. Our request for your approval of the changes will be included with the electronic contract ratification vote. (More on that below.)
Good news for members who are trying to use their excess (over 375) hours of accrued vacation time. The BHE has offered to extend the deadline for using the time until June 30, 2021. We are currently working with Michael Murray (BHE) to finalize the Agreement. Your local chapter President and HR Director will receive the Agreement shortly and distribute it to you. If you have been scrambling to use a lot of time prior to the end of the year, this extension will help you use the time before it has to be rolled. PLEASE make sure you ask to use the time, but also PLEASE try to use it. We all need a break from these exceptional working conditions.
Finally, we have agreed to extend the current APA Agreement, with no language changes, until June 30, 2021. Considered a “Successor Agreement”, this 2020-2021 Agreement will need to be ratified by the membership. All other Higher Ed unions have ratified contract extensions. The ratification vote will be accomplished electronically through email. You will have a 24-hour window in which to vote and will receive credentials and instructions through your campus email account. Included in your two-question ballot will be a request to accept Bylaw changes. You can expect the Ratification vote in early January and more information will be forthcoming, once the signed Memorandum of Agreement is in hand.
Best Holiday Wishes to all of you and your families!
On Friday, July 24, the APA negotiation team — Sherry Horeanopoulos (Fitchburg), Charlie Cianfarini (MCLA), Mark Powers (Framingham), Bret Seferian (MTA), Rosa Taormina and Michael Pelletier (Salem) — concluded bargaining with Salem management to agree to FY21 furlough program.
While the need of furlough under these conditions of pandemic and national economic uncertainly is never a pleasing agreement to make, I am relieved that the tiresome process is completed and a clearer picture of FY21 develops for the Salem APA. I am grateful for the support from this team which worked Friday into the evening, later than 8 PM. I found the news then untimely to announce with 137 APA members participating in furlough and relieved of reviewing email.
The scales of the agreement balanced favorably upon one fewer week participation. And agreement that APA will not be at risk of retrenchment in FY21.
In a list of highlights, included are:
· Total furlough participation is four weeks (not five weeks).
· Two weeks are required before the end of 2020, but three are possible (with application process for weeks in succession).
· November 16 check-point to determine if fourth week is necessary.
· APA members will not be impacted by the outcome of the other unions’ agreements.
· There is an agreement re-opener under the condition that the APA carries a greater burden, or serve greater weeks.
· There is an agreement re-opener under the condition that the institution receive specific pandemic relief.
· There will be no retrenchment of APA members under this agreement in FY21.
· We have requested under this agreement that a committee comprised of management and APA convene to discuss a better tuition and fees benefit.
Please review this document (attached) and feel welcome to raise questions and concerns. However, this is complete. I look forward to meeting with you in an upcoming meeting. But will be taking some time to digest all and plan myself, as we all should. The memorandum requires your planning with department be complete by September 30.
The memorandum of agreement can be viewed here. Expect Salem management to issue a community update to include the request form appendix.
In other news, it should come with some relief that the Vacation Accrual Deadline will be extended to December 31, 2020. This mention may not be the right place but will no doubt come into play for those with vacation hours in excess of 375 that are attempting to plan and include weeks of furlough—not easy. But I am glad to hear this deadline has been extended.